The Lake Como EDITION
Nestled along the western shore overlooking the Bellagio mountains, The Lake Como EDITION combines striking design and Italian warmth with a sophisticated luxury lifestyle experience. Lake-view rooms and suites, indoor and outdoor restaurants and bars, a unique floating pool, and a spa sanctuary deliver an unforgettable escape.
JOB SUMMARY
The Assistant Purchasing Manager supports the Purchasing Manager in the day-to-day procurement operations of the property, ensuring the timely ordering, receiving, storing, and distribution of goods and supplies. The position assists in maintaining inventory controls, vendor relationships, cost management initiatives, and compliance with company policies and procedures. This role works closely with Food & Beverage, Culinary, Finance, and operational departments to ensure product quality, cost efficiency, and uninterrupted service delivery.
CANDIDATE PROFILE Education and Experience
- Bachelor's degree in finance, Accounting, Business Administration, Hospitality Management, Supply Chain Management, or related field preferred.
- Minimum 2 years of experience in Purchasing, Procurement, Cost Control, Finance, or a related area within hospitality operations.
- Previous luxury hospitality experience is considered an advantage.
- Strong knowledge of inventory management systems and Microsoft Office applications.
CORE WORK ACTIVITIES Supporting Purchasing Operations
- Assists the Purchasing Manager in the daily procurement activities across all hotel departments.
- Processes purchase orders and ensure timely replenishment of inventory based on operational needs.
- Supports the management of approved supplier relationships and follows established procurement procedures.
- Assists in obtaining competitive quotations while maintaining quality and brand standards.
- Coordinates with vendors regarding deliveries, product availability, pricing updates, and order status.
- Supports departmental requisitions and ensures timely fulfillment of requests.
- Maintains accurate purchasing records and documentation.
- Monitors delivery schedules to ensure products are received according to operational requirements.
Inventory and Warehouse Management
- Assists in maintaining inventory controls for food, beverage, operating supplies, and other hotel materials.
- Ensures proper stock rotation following First-In-First-Out (FIFO) procedures.
- Conducts regular inventory counts and supports month-end stocktaking processes.
- Verifies proper storage conditions and compliance with sanitation standards.
- Supports efforts to minimize waste, spoilage, and stock discrepancies.
- Monitors inventory levels and reports shortages or overstock situations to management.
- Helps maintain accurate perpetual inventory records.
Receiving and Quality Control
- Verifies incoming deliveries against purchase orders, invoices, and approved specifications.
- Inspects products for quantity, quality, condition, and compliance with company standards.
- Coordinates with vendors regarding discrepancies, damaged goods, or return procedures.
- Ensures all receiving documentation is completed accurately and filed appropriately.
- Maintains security and accountability of warehouse and storeroom assets.
Financial and Administrative Support
- Assists in the processing and verification of supplier invoices.
- Ensures purchase transactions are accurately entered into company systems.
- Supports food, beverage, and controllable cost reporting.
- Assists with month-end closing activities related to purchasing and inventory.
- Prepares reports, analyses, and purchasing documentation as requested.
- Maintains organized procurement files, contracts, and supplier records.
- Supports budget control initiatives by identifying cost-saving opportunities.
Compliance and Standards
- Follows company purchasing policies, procedures, and internal controls.
- Ensures compliance with Marriott standards, food safety regulations, and local legislation.
- Supports internal and external audits by providing accurate records and documentation.
- Maintains confidentiality of purchasing information, supplier pricing, and financial data.
- Ensures adherence to sanitation, safety, and occupational health requirements.
Collaboration and Communication
- Builds effective working relationships with operational departments, suppliers, and internal stakeholders.
- Communicates effectively with Culinary, Food & Beverage, Finance, Housekeeping, Engineering, and other departments.
- Provides timely updates regarding inventory issues, supply shortages, and purchasing challenges.
- Participates in departmental meetings and ongoing training initiatives.
- Supports the Purchasing Manager in implementing process improvements and operational efficiencies.
Leadership and Team Support
- Assists in supervising receiving and storeroom operations when required.
- Supports the training and development of receiving and storeroom associates.
- Promotes a culture of teamwork, accountability, and service excellence.
- Acts as a point of contact during the Purchasing Manager's absence for routine operational matters.
- Demonstrates professionalism, integrity, and attention to detail in all interactions.
ADDITIONAL RESPONSIBILITIES
- Performs other duties as assigned by the Purchasing Manager, Director of Finance, or hotel leadership.
- Demonstrates flexibility in supporting operational requirements.
- Maintains strong organizational, analytical, and problem-solving skills.
- Uses purchasing and inventory management systems efficiently and accurately.
- Contributes to continuous improvement initiatives within the department.
