Junior Finance & Operations Specialist
Location: Firenze and Scandicci Region, Italy
Contract: Full-time P.IVA collaboration
Compensation: €1,800–€2,200/month, depending on experience and profile
We are seeking a highly reliable, analytical, and detail-oriented Junior Finance & Operations Specialist to support the financial, administrative, and operational activities of a growing luxury accessories company.
The role combines junior finance and accounting activities with product, supplier, inventory, and logistics operations, ensuring that financial and operational data is accurate, reconciled, structured, and consistently up to date.
The ideal candidate has initial professional experience in finance, accounting, controlling, administration, or finance-related operations, preferably within a product-driven environment such as fashion, luxury, retail, manufacturing, or consumer goods.
We are looking for a hands-on and proactive person who is comfortable working with numbers, maintaining structured controls, identifying discrepancies, and coordinating with suppliers, external accountants, logistics partners, and internal stakeholders.
Key Responsibilities
1. Finance & Accounting Support
· Manage the accurate and timely recording and tracking of supplier invoices, customer invoices, payments, expenses, purchase orders, sales, and inventory values.
· Support Accounts Payable and Accounts Receivable, including payment schedules, outstanding balances, due dates, and follow-ups.
· Perform monthly bank reconciliations and reconcile financial transactions against invoices and internal accounting records.
· Maintain structured cash-in and cash-out tracking and support the preparation of basic cash flow reports and forecasts.
· Prepare and regularly update supplier payment schedules and accounts receivable reports.
· Support monthly financial closing activities by collecting, organizing, checking, and reconciling the required documentation and information.
· Support accounting and tax-related processes in coordination with the company's external accountants and consultants.
· Verify consistency between purchase orders, supplier invoices, payments, goods received, inventory records, and sales documentation.
· Identify and promptly flag financial discrepancies, overdue payments, missing invoices, documentation gaps, or inconsistencies.
· Support the preparation of basic management reports and financial summaries for internal decision-making.
· Organize and maintain physical and digital financial and accounting documentation, ensuring proper filing and traceability.
2. Supplier, Product, Inventory & Logistics Operations
· Track and manage supplier documentation, purchase orders, deliveries, inventory movements, invoices, and payment status.
· Coordinate and monitor logistics activities, including shipment scheduling, tracking, and delivery follow-up, in liaison with suppliers, couriers, and logistics partners.
· Maintain structured reporting on purchase orders, production phases, incoming goods, stock levels, shipments, outgoing sales, and related financial flows.
· Ensure consistency between logistics data, inventory records, purchase orders, supplier invoices, payments, and sales documentation.
· Support reconciliations between suppliers, inventory, logistics flows, invoices, and sales data to ensure accuracy and traceability throughout the product flow.
· Act as a reliable point of contact for suppliers, logistics partners, and internal stakeholders, ensuring clear, timely, and professional communication.
· Prepare operational summaries and alerts regarding delays, missing documents, payment deadlines, inventory discrepancies, or other issues requiring attention.
· Knowledge of export/import processes and related documentation, including CITES where applicable, is considered a plus.
3. Data Management, ERP & Reporting
· Build, update, and manage structured Excel spreadsheets for financial tracking, cash flow monitoring, Accounts Payable/Receivable, inventory control, supplier follow-ups, SKU management, and sales reporting.
· Support the definition, implementation, and ongoing control of the SKU system, ensuring consistent product coding across suppliers, inventory, logistics, and sales records.
· Maintain internal systems and ERP data with a strong focus on accuracy, traceability, and consistency across financial and operational flows.
· Perform periodic checks and reconciliations between Excel controls, ERP data, accounting records, inventory, and supporting documentation.
· Help identify opportunities to improve and structure internal financial and operational processes and controls as the company grows.
4. General Administrative Support
· Support meeting scheduling, calendars, agendas, and basic meeting notes when required.
· Coordinate business travel arrangements, including flights, accommodation, and related logistics.
· Handle administrative correspondence and ensure timely follow-up with suppliers, consultants, and other external stakeholders.
· Maintain well-organized physical and digital administrative documentation.
Required Profile & SkillsProfessional Experience and Education
· 1–3 years of relevant professional experience preferred in finance, accounting, controlling, administration, or finance-related operations.
· Strong candidates with shorter professional experience and a solid academic background in Finance, Accounting, Economics, or Business Administration will also be considered.
· Initial exposure to Accounts Payable/Receivable, bank reconciliation, invoice management, payments, cash flow, or basic financial reporting.
· Experience within a product-based company, particularly fashion, luxury, retail, manufacturing, or consumer goods, is strongly preferred.
· Familiarity with the interaction between suppliers, purchasing, inventory, logistics, sales, and accounting is considered an important advantage.
· Degree or diploma in Economics, Finance, Accounting, Business Administration, Management, or a related field preferred.
Technical Skills and Languages
· Strong proficiency in Microsoft Excel, including formulas, structured tables, reconciliations, data analysis, and reporting.
· Good command of Microsoft Office and digital document management tools.
· Previous exposure to ERP or accounting software is preferred.
· Familiarity with Zucchetti, Odoo, or similar ERP/accounting systems and Canva is considered a plus.
· Fluent Italian and English, both written and spoken.
Personal Attributes
· Strong numerical aptitude and exceptional attention to detail.
· Highly organized, methodical, and reliable.
· Comfortable working with financial information and identifying inconsistencies or discrepancies.
· Proactive and able to work independently while knowing when to escalate an issue.
· Strong sense of ownership and accountability for deadlines and data accuracy.
· Able to prioritize multiple activities and follow through consistently.
· Comfortable working in a dynamic, entrepreneurial, and evolving company environment, where processes are continuously being developed and improved.
· Discreet and trustworthy when handling sensitive financial and business information.
What We Offer
· The opportunity to work across finance and operations, gaining broad exposure to the business rather than focusing exclusively on accounting.
· Direct exposure to the operational and financial processes of a growing international luxury accessories company.
· A role with increasing responsibility and the opportunity to grow as the company's financial and operational structure develops.
Compensation & Contract
Full-time with P.IVA collaboration.
€1,800–€2,200 per month, depending on experience and profile. The final compensation will be defined according to the candidate's previous experience, technical skills, and level of autonomy.
Full-time P.IVA collaboration
€1,800–€2,200 per month, depending on experience and profile. The final compensation will be defined according to the candidate's previous experience, technical skills, and level of autonomy.
The collaboration will initially be structured as a 6-month contract, with the possibility of renewal for a further 12 months and subsequent extensions. Our objective is to build a long-term collaboration.
Job Types: Full-time, Contract
Contract length: 6 months
Pay: €1,800.00 - €2,200.00 per month
Work Location: Remote
