Applicants belonging to protected categories (Law 68/99) are encouraged to apply.
This position plays a key role in ensuring the smooth, efficient and professional day-to-day running of the office environment. Acting as the first point of contact for visitors and internal stakeholders, the role combines front desk responsibilities with broader administrative support, contributing to a well-organized, welcoming and functional workplace.
Key Responsibilities
- Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience both in person and remotely
- Manage incoming calls efficiently, directing them appropriately or taking accurate messages and sharing them with relevant stakeholders
- Coordinate meeting logistics, including scheduling appointments, conference calls and video meetings across internal and external participants
- Support the overall office organization, ensuring common areas (reception, meeting rooms, kitchen, training spaces) are consistently well-maintained and presentable
- Oversee office supplies and vendor coordination, including stationery, refreshments and other operational needs, ensuring adequate stock levels at all times
- Assist with office events, meetings and internal activities, including logistical support and coordination with external providers where needed
- Manage incoming and outgoing correspondence, including mail, couriers and shipments
- Provide general administrative support to teams across the organization as required
Qualifications & Skills
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Excellent communication skills, both verbal and written, with a professional and polished approach
- Confident interpersonal skills, with the ability to interact effectively with a variety of stakeholders
- Team-oriented mindset with a proactive and solution-focused attitude
- High level of reliability, ownership and attention to detail
- Comfortable working in a dynamic environment with shifting priorities
- Proficiency in English
- Good knowledge of Microsoft Office (Word, Excel, PowerPoint)
Additional Attributes
- Professional presence and approach appropriate for a front-facing role
- Ability to contribute to a positive and well-functioning office environment
- Previous experience in office coordination, administration or reception roles is a plus
InterSystems Italia is committed to ensuring equal opportunities for all candidates. We believe in fostering an inclusive workplace that respects and promotes diversity, regardless of gender, age, race, religion, sexual orientation, disability, or any other protected status. We encourage applications from suitably qualified individuals of all backgrounds, and are dedicated to creating a fair and non-discriminatory recruitment process.
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
AI Disclaimer
InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems' approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.
Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.
Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.
