DEADLINE FOR APPLICATIONS
16 July 2026-23:59-GMT+01:00 Central European Time (Rome)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
We are seeking to fill two positions of Management Services Associate (Building System) G6, based in the Management Services Division at the World Food Programme Headquarters in Rome, Italy.
Please note that this vacancy announcement is being issued internally and externally.
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The Management Services Division’s global service portfolio for WFP operations includes travel services for WFP employees, delivering and maintaining the most fit-for-purpose facilities, managing our pool of assets and providing infrastructure and emergency response capacity through sophisticated engineering services, light fleet management and humanitarian accommodation - with admin field support available in all these areas. All this is delivered in line with WFP's corporate commitment to cost excellence and sustainability, measuring and reducing our environmental impact in all that we do.
THE ROLE
The Management Services Associate, G6 (Building System) position is part of the Global HQ Facilities and Projects Unit. This position will be expected to provide specialised support and coordinate the delivery of client-focused and value-for-money services pertaining to Management Services portfolio.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
Coordinate administrative and technical support within the Management Services portfolio to ensure efficient and high-quality service delivery.
Monitor resource needs within the designated area of responsibility and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services.
Collate and analyse data and prepare and/or consolidate reports to contribute to decision-making and efficient management of resources.
Monitor and process actions related to procurement, finance and other relevant areas, ensuring data is accurately and timely recorded and processed in corporate systems.
Review and recommend improvements to procedures to contribute to continuous enhancement of services provided.
Provide timely and accurate resolutions to complex queries to ensure efficient delivery of services.
Utilise digital tools and technology applications to improve working practices and customer service and effectively adopt new technologies that are introduced at the workplace.
Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.
Liaise with other functions and third-party contractors to enable efficient service delivery.
Provide advice and support to junior staff to ensure individual and team objectives are met in line with required standards.
Provide training and guidance to staff to improve understanding of Management Services regulations, policies, procedures, processes, standards, and systems.
OTHER POST REQUIREMENTS
Contribute to timely and effective operation, monitoring and maintenance of all building systems, including tests, utilities tracking, and ensuring functionality and performance.
Coordinate and follow up with contractors for routine, preventive and reactive maintenance, and support the management of facility emergencies to ensure business continuity.
Monitor compliance with fire safety, building regulations and health standards, including execution of air, water and workplace environmental tests.
Participate in facility improvement projects, supporting the preparation of scope, technical inputs, bills of quantities and timelines, and monitoring progress and risks in coordination with relevant counterparts.
Support monitoring of compliance with technical normative requirements and contribute to technical reporting, including on the use of Government Funds for building works.
Essential requirements:
Experience in electrical and mechanical systems operation and maintenance.
Experience in Services Contracts Management.
Experience working with Autocad software (i.e.: reading, updating and annotating technical drawings).
Proficiency in MS Office (Word, Project, Excel, PowerPoint, Outlook) and other standard Office software packages and systems.
Experience working with teams across different functional areas.
Proficiency in facilities management software (e.g. Archibus) is desirable.
Demonstrated sound understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems.
Experience in coordinating the work of others and providing guidance and training.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of High School Diploma (Scientific or Surveying Track). A post-secondary certificate in the related functional area. University Degree in Engineering sector (mechanical, electrical, industrial, energy, etc.) or Architecture would be an asset.
Experience: At least six years of relevant work experience in operation and maintenance of large-scale buildings.
Language: Fluency (level C) in Italian and English language is required.
TERMS AND CONDITIONS
Please note that this is a local recruitment for a General Service Staff position; therefore applicants must:
a) be Italian citizen, or non-Italian citizen holding a valid legal permit to live and work in Italy; and
b) reside within commuting distance (100 km or 1.5 hours travel time) of the duty station in Rome, Italy (Via Cesare Giulio Viola, 68, 00148), or already live in the country and be willing to relocate to Rome at their own expense before taking up the assignment. Preference will be given to candidates who already reside within commuting distance of the duty station. Please note that WFP will not cover relocation or living expenses and will not provide assistance in obtaining and extending residency status or work permits.
WFP offers a competitive compensation package, determined by the contract type and the selected candidate’s qualifications and experience.
Rome salary scale: UN Salary Scale.
SELECTION PROCESS
Only applications received in English will be considered.
Our selection process follows a structured approach and includes the following steps:
Application to vacancy announcement.
A language assessment, technical assessment and competency-based interview will be used to evaluate the essential requirements.
At a later stage, candidates will be required to submit conflict‑of‑interest; personal disclosure forms, academic certificates, professional references, as part of the mandatory background checks.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
