Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands-on, problem-solving individual who can thrive in a fast-paced, highly collaborative international environment.
What You’ll Do:
Office Operations & Cross-Office Coordination
- Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.
- Ensure the smooth running of the workspaces and support the operational needs of the local teams.
- Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.
Vendor & Facility Management
- Manage relationships with suppliers, technicians, and general services.
- Monitor service calls, contract deadlines, and the quality of services provided.
- Ensure high standards for the workplace and the office experience.
Procurement & Office Supplies
- Manage orders and procurement for office supplies, consumables, catering, and other office-related services.
- Optimize costs, timelines, and purchasing processes.
Administrative & Accounting Support
- Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.
- Manage administrative systems and company documentation.
- Provide support for electronic data processing and the monitoring of administrative activities.
Event & Operational Support
- Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.
- Design of flyers, social media posts, posters, etc., for large and small events.
- Continuous update of the PnP Italy master deck.
- Maintain updated and organized drives.
What We’re Looking For:
- Previous experience in administrative and/or accounting roles.
- Excellent knowledge of English, both written and spoken.
- Strong sense of responsibility, proactivity, and initiative.
- Excellent organizational and problem-solving skills.
- Excellent interpersonal and communication skills in managing internal and external stakeholders.
- Ability to work in a dynamic and international environment.
- Good knowledge of Microsoft Office / Google Workspace.
Nice to Have:
- Experience in international settings, startups, or innovative environments.
- Familiarity with ERP systems or digital administrative platforms.
Why Join Us:
Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors.
We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.
