1. BUDGET BUSINESS PARTNER: The Budget Analyst is a credible, trusted partner to the client offices served. The incumbent supports the Fund's Budget strategy, provides technical and procedural support to the disperse and diverse network of budget and administrative analysts/assistants and plans as well as models a commitment to financial integrity by acting as a responsive and constructive service provider with a focus on results. The Analyst supports budget execution management and provides verbal and written advice and guidance to supervisors and staff on Budget regulations, resource allocation rules and procedures, facilitating a mutual understanding of roles and fiduciary accountabilities in support of the integrity in the management of the Fund's financial resources. The Budget Analyst's focus is on building her/his knowledge base of the Fund's governing structure, mandate, long-term business strategy, organizational dynamics and culture.
2. FINANCIAL MANAGEMENT: At this level Budget Analysts are establishing expertise in the UN's financial principles, policies, regulations, rules and procedures. Representative activities include:
(i) reviewing, approving, reconciling and processing a range of transactions on a regular and recurring basis;
(ii) reviewing, analysing and projecting programme budgeting implications in light of additional mandates or other programme changes;
(iii) analyzing and evaluating reports produced on a regular basis, explaining variances and producing reports and correspondence as required;
(iv) ensuring the timely and correct entry into the General Ledger of all input in accordance with corporate accounting practices, approving and posting all payable, receivable and correction journals;
(v) monitoring allotments and expenditures to ensure that they remain within authorized parameters and resolving emergent financial issues.
3. AGENT OF CHANGE: The Budget Analyst maintains an awareness of the principles of change management and proactively serves as a role model for transformation and capacity for acceptance of change. The incumbent uses a knowledge of results-based management and budgeting, enterprise resource planning (ERP) and other information technology to analyze and promote acceptance of new methods of work and automated work flows. At this level the Analyst manages change through consultations with Budget colleagues and outreach to client offices to ensure open and regular communications pertaining to current and planned changes in the Fund's financial administration.
4. MANAGERIAL FUNCTIONS: The Budget Analyst is accountable for integrity, transparency, and equity in the personal use of assigned IFAD resources, including equipment, supplies and, as applicable, staff supervised.
1. BUDGET PREPARATION. In the course of the annual IFAD's administrative budget preparation exercise, take a lead technical role in the process of SF budget and other non-core resources budget envelopes preparation, negotiate with IFAD divisions and operational units as required and ensure that staff and non-staff SF resource allocations are consistent with the DWP outcomes and recommendation and with corporate priorities. In performing the technical work in this process, the Senior Budget Specialist, OSB will support the OSB Director and the OSB team.
2. BUDGET EXECUTION. Report on SF and other non-core resources budgets allocation and utilization, through regular monitoring and mid-year reviews, ensuring efficiency in resource use and compliance with corporate procedures. Provide recommendations for the Director, OSB on re-allocation of resources. As and when required and/or delegated, take independent decisions on SF budget issues.
3. AGENT OF CHANGE. Play a key role in the restructuring of SF and other non-core resources budget architecture including related policies, procedures, processes, systems to increase transparency and efficiency. This initiative requires a close collaboration with other divisions. Review of the SF budget process itself with a view to strengthening the strategic dimensions of IFAD's SF budgeting and the policy engagement of Senior Management, as well as for streamlining management and staff inputs. Coordinate the improvement of SF budget reports as needed
4. RESOURCE RATIONALISATION. Assist the external and internal benchmarking and identification of appropriate cost and efficiency targets across IFAD's IFI network and track IFAD's performance against them in relation to non-core resources management. Support and actively participate to internal and external negotiation of supplementary funds agreements with donors/ recipients, ensuring that legal documents reflect sound budget management arrangements, applicable policies and procedures and full cost recovery.
5. REPORTING. Support on the development of a consolidated financial reporting system of IFAD budget, including SF and other non-core resources and prepare periodic reports, in adequate frequency, to aid corporate decision making. Prepare position papers to assist the corporate decision making process, as required.
6. MANAGERIAL FUNCTIONS. The Senior Budget Specialist is typically a team leader with accountability for integrity, transparency, and equity in the management of IFAD resources. This may include: (a) People Management through work plan development, recruitment, performance and career management of P and GS staff as well as learning management establishing learning plans and ensuring staff supervised meet their development needs while meeting the needs of IFAD; (b) Resource Management by providing strategic and data inputs into the divisional budget preparation exercises; (c) Knowledge and Content Management by ensuring: (i) knowledge content within functional area is continuously updated and available to colleagues and clients; (ii) best practices are continuously identified, documented and distributed; and (iii) appropriate and up-to-date information and learning tools are available to the Fund's managers, supervisors and staff; and Information Technology Management through leveraging ERP functionality for improved business results, simplification of transaction and reporting processes and improved client services.
