Administrative Assistant

Officina Stellare
Vicenza, Veneto

Candidati adesso

Dettagli della posizione

Tempo indeterminato | Tempo pieno

Qualifiche

Microsoft Excel
Sistemi ERP
Inglese
Microsoft Dynamics 365
Maturità

Descrizione completa della posizione

ABOUT THE ROLE

Become part of a dynamic and innovative company operating in the aerospace sector. As we continue to grow, we are looking for a motivated and detail-oriented individual who is eager to contribute to the efficiency and accuracy of our administrative operations.
You will work in a collaborative environment where precision, reliability, and teamwork are highly valued, and where your contributions will directly support the company’s strategic goals.

KEY RESPONSIBILITIES

Recording and verifying incoming invoices (Italy, EU, Non-EU) related to the purchase of goods and services.
Checking and registering import customs documents.
Processing general ledger entries and adjustment records.
Preparing tax compliance documentation in coordination with external consultants.
Supporting semi-annual closings in accordance with Group procedures.

REQUIRED QUALIFICATIONS

Previous experience in a similar role.
High school diploma in accounting or a degree in economics or related fields.
Basic knowledge of English.
Proactive attitude and ability to work in a team.

PREFERRED QUALIFICATIONS

Familiarity with Microsoft Dynamics 365 Business Central ERP.
Good knowledge of Microsoft Excel.

ADDITIONAL INFORMATION

Contract: permanent
Location: Sarcedo – Vicenza Italia
Working time: full time, hybrid as per the internal policy
Benefit: Company Gym access

Our Business Services division provides significant support to all areas of the company, making efficient operations and sustainable growth possible.

Administration & Finance. This department oversees all financial operations, ensuring compliance with all relevant regulations and providing financial guidance to support informed decision-making across the company. This includes commercial planning and analysis, treasury management, and risk management.
Supply Chain Management. Our global supply chain organization sources best quality components from a diverse network of suppliers worldwide. We manage the entire procurement process, ensure timely delivery, competitive pricing, and the highest quality standards.
Business Development. This dynamic team identifies and pursues new market opportunities, executes strategic partnerships, and leads business progression. They conduct market research, analyze competitive landscapes, and implement go-to market strategies to expand business and increase market share.
Program Management. Our program managers coordinate complex projects. They employ rigorous project management methodologies, effectively manage risks and issues, and guarantee clear communication and collaboration across all project stakeholders.
Quality Assurance. This department is dedicated to make sure that our products consistently meet the greatest quality standards. They implement and maintain accurate quality control throughout the entire product life cycle. This includes conducting thorough inspections, implementing corrective and preventive actions to make sure customers are satisfied.
Human Resources. This department plays a critical role in attracting, developing, and retaining top talent. We strive to foster a positive and inclusive work environment that supports employee growth and well-being.
Marketing and Communication: essential to showcase and bring testimonies about the company growing success, this department plays a vital role in promoting the business and mission of Officina Stellare. Serving as the face of the company, it coordinates and produces all materials representing the business. It is the Marketing Department’s job to reach out to prospects, customers, investors and/or the community, while creating an overarching image that represents the company in a positive way.

By providing essential support in these key areas, our Business Services division empowers all departments within the company to achieve its goals and drive overall organizational success.

Our application process

We’re excited that you are considering joining us at Officina Stellare.

We understand, applying for a new role can be overwhelming sometimes, so we have outlined each step of our process – from submitting your online application through to joining Officina Stellare.

Apply online

Submitting your application online is simple. Fill in the form with your data and updated profile. Drop us a line telling us what motivates you in applying for that specific job position and send it through.

Interviews

If your application passes the initial screening, a recruiter will contact you to further discuss your application. A suitable time will be arranged, this will be held either on Microsoft Teams or in person and will be approximately 1 hour long. The process may differ slightly depending on the role, and you will be asked to attend between 2-3 interviews before a job offer is made. Interviews are not only for our team to greater understand your experience, they also allow you to ask any additional questions you may have about the company and the role. To ensure a fair process for all, our hiring managers go through inclusive hiring training.

Time for decision

If you have been successful, our team will make a job offer and further steps will be discussed.

Candidati adesso

Our application process

Apply online

Interviews

Time for decision

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