About the Role
We are looking for a highly organized, proactive, and discreet Personal Executive Assistant to provide comprehensive support to Leadership team. The ideal candidate will act as a trusted partner, managing complex calendars, coordinating travel and meetings, and ensuring smooth day-to-day operations.
This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-paced and dynamic environment.
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Manage the Leadership’s calendar, scheduling meetings, appointments, and events across multiple time zones.
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Serve as the main point of contact between the Executive and internal/external stakeholders.
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Handle correspondence, emails, and calls with discretion and professionalism.
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Organize and prepare materials for meetings, presentations, and reports.
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Coordinate national and international travel arrangements, including itineraries, accommodation, and logistics.
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Manage expenses, invoices, and budget tracking related to Executive activities.
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Support in the preparation and follow-up of key projects, ensuring deadlines and priorities are met.
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Handle confidential information with the utmost integrity and sensitivity.
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Assist with ad-hoc personal and administrative tasks as required.
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Proven experience 3+ years as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
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Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
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Strong written and verbal communication skills in [English and/or other relevant languages].
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Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
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High level of discretion, professionalism, and reliability.
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Proactive problem-solving attitude and ability to work independently.
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Flexibility and adaptability to changing priorities.
