Contract Administrator

Toshiba EMEA
Bari, Puglia

Candidati adesso

Dettagli della posizione

14 giorni fa

Qualifiche

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Gestionale
PMP
Gestione vendite
Inglese
Microsoft Office
Project management
Microsoft Project

Descrizione completa della posizione

About TMEIC Europe
TMEIC drives industry around the world through a comprehensive offering of unique systems solutions including variable frequency drives, motors, generators, flywheels, photovoltaic inverters, BESS inverters and advanced automation systems for a wide range of industrial and energy applications. TMEIC was established in 2003 through the integration of the industrial systems divisions of Toshiba Corporation and Mitsubishi Electric Corporation.

General Role Description

Support the Project Manager in the execution and coordination of new equipment projects and primarily lead on field service and commissioning activities. The role is responsible for ensuring effective project execution by coordinating technical teams, monitoring progress, and supporting project controls activities.

Role Accountabilities

Client Communications

Support the Project Manager in managing communications with clients and external stakeholders
Participate in internal and external project meetings, particularly related to execution and commissioning activities
Ensure clear, timely, and structured communication across all involved parties

Project support and coordination

Provide valuable contribution to the Project Manager to coordinate cross-functional project teams, including parent company resources and suppliers, for successful execution of projects, ensuring that company objectives are met using the established quality process
Identify opportunities and provide recommendations to business units for improvements in sales management and project execution processes
Provide timely updates on project performance, integration of corporate business project processes, market trends, project status, and client relationship issues to business unit, company, and parent company management
Coordinate cross-functional activities, including engineering, procurement, field service teams, and suppliers
Ensure alignment between project stakeholders to support timely and efficient project execution
Provide regular updates on project status, risks, and execution challenges to the Project Manager

Project Controls and Reporting

Support the monitoring of project progress against schedule, budget, and contractual milestones
Prepare periodic project reports, including progress updates and KPI tracking
Maintain and update project planning tools (e.g., Gantt charts, MS Project schedules)
Assist in tracking variations, changes, and project documentation in line with company procedures
Support data collection and reporting for project financials, revenue recognition, and billing status

Field Service and Commissioning Coordination

Coordinate and monitor field service and commissioning activities, both on-site and remotely
Support the mobilisation planning of field personnel and ensure readiness of resources
Assist in the preparation and review of commissioning documentation, procedures, and checklists
Monitor commissioning progress and ensure timely reporting from site teams
Manage communication flow between site personnel and the project team, including reporting of punch lists, technical issues, and non-conformities

General Employee Accountabilities

Bring full effort to bear on tasks assigned by manager
Give manager best advice and provide proactive feedback
Give earliest notice when work cannot be delivered as specified
Cooperate and collaborate with peers and interact cross-organisationally as required
Exemplify Company Core Values: Teamwork and Accountability, Integrity, Client Focus, Driving Improvements
Comply with all Company policies, practices, procedures, and applicable regulations
Proactively recommend viable improvements
Ensure effective utilization of business tools and processes
Give earliest notice when work cannot be delivered as specified
Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
Exemplify Company Core Values: Teamwork and Accountability, Integrity, Client Focus, Driving Improvements.
Comply with all Company policies, practices, and procedures and all regulations and laws
Recommend viable improvements proactively
Ensure effective utilization of business tools and processes

Minimum Qualifications

2 years of experience in project support, field service coordination, commissioning, or similar roles
Basic understanding of commissioning processes and field execution activities
Proficiency in MS Office tools (Excel, PowerPoint, Outlook) and familiarity with MS Project
Strong organisational, communication, and coordination skills
Ability to work in a multicultural and cross-functional environment
Availability to travel domestically and internationally as required (approximately 2030%)

Preferred Qualifications

Experience in Oil & Gas, Energy, or Industrial systems projects
Familiarity with remote commissioning activities and site coordination
Basic understanding of contract structures and project commercial aspects
Knowledge of project management methodologies or certifications (e.g., PMP, IPMA even in progress)
Experience working in international project environments

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