Job Overview
The Office Assistant plays a key role in supporting the smooth day-to-day running of the office, working closely with the Office Manager and different internal teams. The role helps ensure an organized, efficient, and welcoming workplace by supporting operational activities and facilitating coordination between colleagues, visitors, and external partners. This position requires a proactive approach, strong organizational skills, and attention to detail.
Key Responsibilities
Supports the Office Manager in the daily administration, set-up and smooth operations of the office.
Provide support to the Italian Team when required.
Maintains a clear overview of ongoing activities and promptly signals potential obstacles or operational issues to the Office Manager.
Welcomes visitors and external stakeholders, acting as the first point of contact for guests, partners and service providers, ensuring a professional and friendly reception.
Supports the booking and coordination of meeting rooms and assists in preparing meeting spaces, ensuring rooms are properly arranged and equipped for internal and external meetings.
Assists in organizing internal meetings and events together with other departments, including preparing agendas, supporting calendar coordination and gathering relevant information.
Supports internal communication activities, including assisting with internal presentations and sharing news and events.
Assists in coordinating office lunches, social events and special occasions (birthdays, anniversaries, team gatherings, etc.).
Supports in ensuring the office environment remains tidy, organized and fully operational.
Assists with monitoring office supplies, stock and consumable materials, ensuring items are replenished when needed.
Supports the coordination with tenants, suppliers and service providers related to office operations and facilities.
Assist with onboarding and offboarding of staff members.
Supports colleagues with various operational questions and requests.
Assists with postal and courier services (incoming and outgoing) and related equipment.
Provides support with office configuration activities when required, including arranging meeting areas, relocating furniture or organizing office spaces.
Requirements
3-5 years of relevant experience.
Excellent verbal and written communication skills in Italian and English, Chinese is a plus.
Excellent knowledge of Microsoft Suite, good skills with power point.
Knowledge of modern archiving and documentation methods.
Highly motivated and confident with a high level of accuracy.
Able to multi-task, aim to target.
We offer:
Performance and experience based competitive remuneration.
Health Insurance (Metasalute) and Meal Vouchers.
Department & company wide teambuilding events.
An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.
About BYD Group
Founded in February 1995, BYD Group is a leading high-tech, multi-sector company focused on innovation and development in the automotive, rail, energy, and electronics industries. Committed to creating a better life through technological innovations, BYD Group leverages a powerful network of over 40 subsidiaries and 700,000 employees across more than 400 cities in 79 countries, actively driving the implementation of complete zero-emission and emission-reduction solutions. In 2023, BYD Auto sold 3.02 million NEVs (BEV + PHEV) globally, maintaining its position as the world leader in NEV sales. In January 2024, BYD became the official partner of UEFA EURO 2024, providing eco-friendly mobility services for the championship.
BYD embraces the responsibilities and duties of this era, firmly adopting the trends of electrification and automotive intelligence, asserting itself as a global leader in new energy vehicles in China and worldwide, paving the way for ecological innovation and development.
Our goal is to build a zero-emission future that reconnects humanity with nature and a world of clean air. We are looking for talent to join this mission and make a positive impact in a diverse and dynamic world .
