HSPI S.p.A., an IT consulting company with more than 20 years of experience and part of the TXT Group, provides Business Consulting, IT Governance, and Digital Innovation services to its clients.
HSPI is looking for a Front Office & Facility Assistant to join its team.
HSPI gives special consideration to applications from candidates belonging to Protected Categories (Art. 1 – Law 68/99).
The selected candidate will work, according to an agreed schedule, across one or more HSPI offices located in Rome.
Key Responsibilities
Front Office
Welcome guests and visitors, ensuring a professional company image at all times.
Support the organization of company spaces, including meeting room bookings, room setup, and management of related materials.
Maintain the order and appearance of common areas and reception spaces.
Manage incoming and outgoing mail, shipments, and company correspondence.
Facility Management
Plan, manage, and monitor routine and extraordinary maintenance activities related to company facilities and infrastructure.
Manage contracts for maintenance services and monitor supplier performance.
Coordinate and supervise service providers (maintenance, cleaning services, vending machines, etc.).
Ensure compliance with Health, Safety, and Environmental (HSE) regulations in collaboration with the relevant corporate functions.
Support the Compliance department during internal and external audits.
Provide support in resolving day-to-day operational issues.
Mandatory Requirements
Previous experience in similar roles (Front Office, Facility Management, General Services).
Good knowledge of Microsoft Office Suite, particularly Excel.
Experience in managing suppliers, contracts, and related services.
Strong organizational skills and ability to manage priorities effectively.
Preferred Qualifications
Knowledge of occupational health and safety regulations and environmental compliance requirements.
Previous experience supporting audit and compliance activities.
Soft Skills
Effective communication and interpersonal skills.
Strong organizational and prioritization abilities.
Operational problem-solving mindset.
Flexibility and ability to work under pressure.
Why Join HSPI?
Personalized training programs and access to nationally and internationally recognized certifications.
Opportunities to develop cross-functional skills by collaborating with different business areas.
Integration into an established and collaborative team.
The opportunity to progressively expand responsibilities and professional growth.
The contract offered for this position is a fixed-term contract, with a gross annual salary ranging between €24,000 and €28,000.
The job classification and salary level will be determined during the selection process, based on the candidate’s profile and in accordance with the National Collective Bargaining Agreement for the Commerce Sector (CCNL Commercio).
This position is open to candidates of all genders, in accordance with Italian Legislative Decree No. 198/2006. The company promotes equal opportunities and values diversity in all its forms.
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