The Financial Administrator is accountable for performing a variety of routine and some non-routine administrative / accounting functions in accordance with the established standard procedures in general accounting, accounts payable, accounts receivable, credit and collection, master data management, payroll or another related financial area, in order to ensure adequate and reliable accounting of finance related transactions.
He / she assists more senior Administrators / Financial Managers as required. At a more senior level, the Financial Administrator is responsible for overseeing daily ledger entries and performing checks and balances to ensure proper accounting of finance transactions in all domains.
Depending on the size and structure of the Financial department / function, the role of a Financial Administrator may focus on one area (Accounts Payable, Accounts Receivable, General Ledger, etc.), or have a wider focus, combining activities in more areas.
The level of the Financial Administrator is defined by the required Know-How and the complexity of the tasks. At a more senior level (IV and V) the Financial Administrator may also act as Team Leader for more junior levels and for Administrative Assistants.
Job Description:
o Prepares outgoing customer invoices, in accordance with internal procedures, to realize a timely invoicing and proper accounting of receivable positions.
Monitors and codes outgoing invoices and journal entries of invoices. Collects and files all relevant documents related to invoices.
o Prepares and processes of reminders, in accordance with established procedures, in order to expedite payments. Provides information on credit, rebates and
claims resolution. Gathers credit and/or reference information. Prepares notices and reminders, checks and adjusts claims for injunctions; calculates / checks
statutory interest for subsequent reminders, contacts non-paying debtors
o Monitors the progress of the collection procedure in consultation with the supervisor in order to take timely measures to (make) appropriate arrangements,
i.e. provision of claims for collection after consultation with the supervisor, writing-off of receivables after approval by the supervisor.
o Processes incoming vendor invoices, in accordance with internal procedures, to realize a proper accounting of the debt position. Monitors and codes
incoming invoices and journal entries of invoices. Collects and files all relevant documents related to invoices.
o Ensures timely preparation of payment proposals in accordance with internal procedures, taking appropriate action to make payments, resolve discrepancies,
etc.
o Processes incoming payments, in accordance with internal procedures, to realize a proper accounting of incoming funds. Monitors and codes incoming
payments and journal entries of incoming payments. Collects and files all relevant documents related to payments in order to have a traceable record of
payments
o Checks payments requests and processes employee expense claims
o Checks and specifies various ledgers of the companies in scope, solves out balance sheet entries and interim accounts posts
o Checks and reconciles the various administrations (financial administration, salary-administration, fixed assets) and ensures these are fully aligned on a
monthly basis; makes entries / posts to the various journals, ledgers and other accounting records (e.g. depreciations, salaries, standard journal entries)
o Ensures periodic reconciliation, filing and payments of statutory taxes / contributions such as VAT, local, regional and national tax, customs etc.
- Master Data Management and Financial Data Processing
o Monitors the quality data processed through the financial / ERP systems and ensure that the data used / entered matches the reference data (the set of
permissible values within Nutreco
o Provides accounting and clerical support by accurately and timely preparing and maintaining accounting data, documents and records
o Researches, tracks and restores accounting or documentation problems and discrepancies
o May compile data and prepare standard and special reports, to ensure management receives appropriate information in an accurate and timely manner.
o Provides a high standard of assistance and customer service to both internal and external customers.
o May assist in the preparation of payroll, processing hourly and/or salaried staff payroll data. Records and reconciles hours worked and enters all payroll
information into the appropriate systems for payment
o May be assigned with other duties and projects as appropriate in the area of finance and administration
Our organisation:
Trouw Nutrition is the global leader in innovative feed specialties, premixes and nutritional services for the animal nutrition industry. Trouw Nutrition provides species-specific nutritional solutions consisting of feed concepts, products and nutritional know-how. The unique combination of products, models and services Trouw Nutrition offers, boosts productivity and supports animal health through all life stages, contributing to our customers' peace of mind. Trouw Nutrition's nutrition solutions have met the need of farmers and home-mixers, feed producers, integrators and distributors. Trouw Nutrition has locations in 25 countries and around 5000 employees. Our mission is Feeding the Future.
Equal Opportunity Employer:
Trouw Nutrition is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, military status or any other status protected by applicable local law. Please advise us at any point during the recruitment and selection process if you require accommodation. Trouw Nutrition is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.
