Job Requirements
Why this role?
This is not a traditional assistant role. It’s a key role supporting the CEO and coordinating core business activities.
You will gain exposure to strategic decision-making, governance, communications, and HR operations—making this an excellent opportunity for someone looking to grow into a broader business or leadership support role within a multinational environment. You will work closely with the CEO with clear prioritisation and support across functions.
What you’ll do
Executive Support & Business Coordination
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Act as a trusted partner to the CEO, managing calendar, priorities, travel, and key deliverables
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Prepare presentations, reports, and materials to support business planning and decision-making
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Coordinate meetings, follow-ups, and cross-functional projects linked to strategic priorities
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Manage relationships with external stakeholders, including industry associations and chambers of commerce
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Support compliance-related activities in collaboration with the Compliance Officer
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Partner with Finance and Procurement on orders, invoicing, and administrative processes
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Oversee day-to-day office management and operations
Governance
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Support local governance activities including Board and Shareholder meetings
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Coordinate documentation (e.g., minutes, powers of attorney, notary-related matters)
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Ensure accuracy, timeliness, and compliance in all governance processes
Communication
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Contribute to internal communications initiatives in collaboration with HR
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Support external communications alongside Corporate Communications and local agencies
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Manage content for intranet and social media channels (LinkedIn, Instagram, etc.)
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Assist in the organisation of internal and external events, conferences, and stakeholder engagements
HR & Employee Experience Support
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Support onboarding of new hires to ensure a smooth and engaging experience
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Coordinate delivery of training activities, surveys, and participation records
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Assist with administrative HR processes (e.g., documents, data collection, employee documentation, surveys…)
Work Experience
What we’re looking for
Experience & Background
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Bachelor’s degree (or equivalent); Legal background is a plus
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1–3 years’ experience in a similar role within a multinational company or professional services environment (e.g., law firm)
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Exposure to HR processes, governance, or compliance is advantageous
Skills & Capabilities
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Fluent English (mandatory); German is a plus
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Excellent organisational skills with the ability to manage multiple priorities
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Strong sense of ownership and proactive, hands-on approach
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High level of discretion and confidentiality
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Exceptional communication and interpersonal skills across all levels
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Strong attention to detail and accuracy
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Comfortable working in a fast-paced, dynamic environment
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Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
What makes you stand out
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You are curious, adaptable, and eager to learn
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You thrive in complex environments and enjoy variety in your work
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You build strong relationships and foster collaboration
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You see beyond tasks and understand the bigger business picture
Benefits
What you’ll gain
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Direct exposure to senior leadership and strategic decision-making
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Broad experience across multiple business functions
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A role with real responsibility, visibility, and growth potential
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A collaborative, international working environment
What we offer
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Permanent contract
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Competitive salary (RAL commisurata all’esperienza)
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Hybrid working
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International environment
